If you are invoicing your customers, you will need to indicate in detail what items you are charging them for. For example, your main item will be the fee for moving the load. The shipper will normally be paying you in one of three or four different ways.
They could be paying you a flat fee, or so much per mile, or by the piece or by the hundred weight. The charges you are invoicing them for need to be clearly set out so there is no confusion.
The flat rate is straight forward. With the per mile, piece rate or hundred weight, you will include the rate plus the quantity. For example, 1,200 miles at $1.85 per mile. Or 985 pieces at $5.50 per piece.
Then, there may be other charges to the customer. If they are reimbursing you for unloading fees, or if they are paying a fuel surcharge, you will indicate these separately on the invoice.
An accounting program like QuickBooks will simplify all this; but there is some set up first before you can actually start invoicing your customers. Don't overlook the importance of creating simple, accurate and readable invoices.
This is just one example of what to expect in our training.
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